Teacher Resignation Letter Guide: Expert Tips and Sample for a Smooth Exit

Let’s delve into the details of writing a resignation letter for the teachers’ new transformative journey.

by Dr. Isma Amin

Table of Contents

Change is an inevitable part of life, and everything must eventually end. For teachers and educators, change may come in new opportunities, expanded horizons, and abrupt transformations. While bidding farewell may be bittersweet, the resignation letter should reflect your professionalism and courteousness.


  • What are the tips for writing an expert resignation letter
  • What to include in a letter of resignation as a teacher
  • How to write a resignation letter for teachers
  • What are the parts of a resignation letter for teachers
  • What is the basic template for a teacher’s resignation letter
  • Mistakes to avoid when writing a resignation letter as a teacher
  • Teacher resignation letter due to personal reasons
  • Teacher resignation letter due to marriage Sample
  • Teacher resignation letter due to new opportunities Sample
  • Teacher resignation letter due to maternity Sample
  • Teacher resignation letter due to health issues Sample
  • Teacher resignation letter in which the teacher has to leave immediately Sample

What are the tips for writing an expert resignation letter

Writing a resignation letter as a teacher is an inevitable part of your teaching career if you want to embark on a transformative journey to new horizons. Following are some of the tips a teacher should follow for writing a professional resignation letter:

Be very clear

The writing letter should be very clear and concise. Keep the writing letter concise, avoiding any emotional language and unnecessary details. Clearly state that you are leaving and want to resign from the job. Provide the last working date as well.

Sufficient notice

Just As the transformation process is difficult for the teacher, it isn’t easy for the institute to replace the teacher with someone who could take over the job simultaneously. The teacher should give sufficient notice in advance to make the transformation process smooth. Most of the institutes require a 2–4-week notice.

Express gratitude

Thank the institute and the administration for providing you with opportunities to work and grow. Thank your colleagues and seniors for their guidance and support. Even if the time spent at the institute wasn’t as remarkable, a person would always leave on good notice with best wishes for the people.

Maintain a positive tone.

Teachers don’t always leave the job because of better opportunities or a good cause, there are some challenging circumstances that make it imperative for the teacher to resign. Despite the circumstances, refrain from complaining and criticizing in your resignation letter.

Offer Assistance

You can always offer to help the institute with the transition process and make it smooth for both parties involved. You could always offer to train the replacement to make it convenient. You could also organize the material so that it is easy for the next teacher to understand where you left off.

Follow a formal letter format.

Use a standard business letter format and keep it professional and concise. The letter must include your name, address, date, recipient’s name, address, greeting, the body of the letter, and closing.


Pay close attention to details and ensure the letter is free of grammatical errors and mistakes. This reflects professionalism.

What to include in a letter of resignation as a teacher

The following are the things that need to be included and talked about in the resignation letter:

The desire to leave the job

The most important part of the resignation letter by a teacher is the desire to leave. The teacher should mention this in the first paragraph to clarify the intentions. The teacher should use assertive language to affirm that the decision has been made and cannot be thought over. For example, the teacher must write, I’m leaving instead of considering or considering leaving the job.

The reason for leaving the job

It is optional to mention the reason for leaving the job, but if the teacher wishes to talk about t in the letter, it should be included immediately after the desire to leave. While not a compulsion, it can help the teacher maintain a respectful and positive relationship with the manager.

The teacher can also state that they are leaving because of some personal reason and not explain. However, if one desires to carry out the conversation in person, the teacher could just be vague about the reason to prompt a meeting.

Your date of leaving

The next important thing the teacher should mention in the letter is the projected date of leaving the job. If the teacher plans on giving notice before leaving, the date could be at the end of the notice or after the notice period ends.

While it’s a personal decision, if the date falls at the end of the academic year, the teacher could choose to stay until the year ends.

Class information

If the teacher leaves in the middle of the school year, the school will have to find a replacement as soon as possible to ensure it doesn’t affect the education system. Therefore, The teacher could talk briefly about the classes and the material. The teacher can also mention any detailed guidelines they would be leaving regarding the subject they were teaching for other teachers.

How to write a resignation letter for teachers

Following are some of the steps the teacher could follow to write a resignation letter:

1. Determine who the letter will be addressed to

The education systems vary from institute to institute; therefore, every institute’s administration and management process differs. The teacher needs to find out who the concerned person in the management is and to whom the resignation letter must be written.

2. Find out what the notice period is in your institute

Each institute has its management system; hence, every school and institute’s notice period could also vary. The teacher must inquire about the notice period for their respective institute to start writing a resignation letter. Typically, it is 2-4 weeks and even more if the teacher has worked in the institute for over two years.

3. Find out the start date of your new employer.

The teacher needs to know about the starting date of their new job to make an informed decision about leaving the current place and giving the notice. Instead of abruptly leaving the current job, the teacher could stay and work under notice until the new job starts.

For example, if the job in the new place starts at the start of the second semester, the teacher could choose to stay till the end of the first semester and write the resignation letter accordingly.

4. Decide your leaving date.

Using the above information regarding the starting date at the new job, and the mandatory notice period of the institute, the teacher can decide on the projected leaving date and write about it in the resignation letter.

5. Make notes about what you want to say in the letter

To make the letter professional, write about all the points you want to mention, take notes to think things through, and write concisely. This could also help the teacher make the letter direct and to the point.

Instead of writing long explanations about why you want to leave and anything else you want to talk about leaving, request a face-to-face meeting but don’t make the letter long and complicated.

6. Write the letter

Begin by writing the letter in a Word document so you can edit it. Start writing the letter in advance and reread it to check for mistakes and to ensure you have covered all the necessary points.

How to use Chat GPT to write a Teacher Resignation Letter:


Act as an Experienced Academic teacher with 10 years of experience working in Dubai at Dubai International Academy and wants to write teacher resignation letter due to a new opportunity in the leading school of Abu Dhabi

Chat GPT Letter:

[Your Name]
[Your Title]
[Your Contact Information]

[Principal’s Name]
[Principal’s Title]
[School Name]
[School Address]
[City, Emirate]
[Postal Code]

Dear [Principal’s Name],

I hope this letter finds you well. With a mix of gratitude, nostalgia, and anticipation, I write to officially resign from my position as Head Teacher at Dubai International Academy, effective [Last Working Day, typically two to four weeks from the date of the letter].

I have had the privilege of being a part of the DIA community for the past ten years, and it has been a truly enriching journey, both personally and professionally. Over the years, I have worked with exceptional colleagues, collaborated with eager and talented students, and contributed to the school’s commitment to academic excellence and holistic development. The experiences, friendships, and memories I have garnered here will forever hold a special place in my heart.

However, life often presents new opportunities that challenge us to grow and evolve. It is with a sense of excitement and readiness that I have accepted a position at one of the leading schools in Abu Dhabi. This new chapter in my career will allow me to develop my skills further, contribute to a dynamic educational environment, and continue my journey as an educator.

I am sincerely grateful for the support, mentorship, and camaraderie that I have received from you, my fellow teachers, staff, students, and parents during my tenure at DIA. Your unwavering commitment to fostering a nurturing and stimulating learning environment has inspired me daily. I leave DIA with a heavy heart and a profound sense of gratitude and optimism.

I am committed to ensuring a smooth transition process. In the coming weeks, I will work closely with my colleagues to hand over my responsibilities, share relevant resources, and provide any necessary guidance to ensure the continuity of DIA’s excellent education.

Thank you once again for the beautiful journey I have had at Dubai International Academy. I will cherish the memories and the relationships I have built here for the rest of my life. I hope that our paths may cross again in the future.

I wish you and the entire DIA community continued success and growth.


[Your Full Name]
[Your Signature]

[Optional: Contact Information]


What are the parts of a resignation letter for teachers?

No matter the reason for resigning from the job, the template for writing the letter is the same. Following are the key parts of every resignation letter:

Formal letterhead

This is the first part of every resignation letter. It appears at the very top of the letter. It includes the teacher’s name, contact details, the name and position of the person the teacher is writing the letter, the school address, and the date of composing the letter.

Introduction and salutations

Begin the letter with solutions that should be directed toward the person you are writing the letter to. The introductory paragraph should include your intent, your position at the institute, and the date you plan on leaving the institute. This is necessary whether you want to leave the school in the middle of the year or at the end.

Body of the letter

This is the part where you can go into a little detail about your plan to resign and why you want to resign. If you have been offered another job and want to leave, state it as professionally as possible. The letter is kept in a file and becomes part of the professional record; therefore, it should reflect your professionalism and courteousness.

sample resignation


What is the basic template for a teacher’s resignation letter

The basic template for writing a teacher’s resignation letter can be modified as needed:

[Your contact details]


Dear [Name of person/ people the letter will be addressed to],

I am writing to tell you that I wish to resign from my post at [job title] at [school name] because [reason for leaving]. My final working day will be [last day].

I have enjoyed my time at [school name] and [details about positive experiences in your job].

If there is anything I can do to help with the transition period, please do not hesitate to ask.

Thank you,


Mistakes to avoid when writing a resignation letter as a teacher

Following are the mistakes the teacher should avoid when writing a resignation letter:

Leaning negative remarks or rude comments

The teacher should never leave negative remarks or rude comments about the institution or other employees of the institute. Whether the teacher was treated nicely or not, whether the teacher faced challenges at the hand of the administration or not, the teacher shouldn’t talk about it in the letter.

The resignation letter is an official document that becomes a part of the permanent record. Therefore, the teacher should choose the words they add to the letter. The future employees could contact your past employees to do a background check, and any negative remarks could be used against you in the future.

Another point to be noted is that since the teacher is already leaving the institution, there is no point in expressing hard feelings or negative emotions that could be used against the teacher.

Informal and improper language

The teacher should refrain from using improper or informal language in official documents, no matter their relation with the person. The addressee isn’t the only person who reads the letter; improper language could hurt the reader.

Spelling and grammatical mistakes

It is better to proofread the document repeatedly to ensure no grammatical or spelling mistakes. Making others read the letter is even better to ensure you’re not making any mistakes.

Talking about the salary you’re being offered in the new position

No matter how happy you are to leave the job for better prospects, it would help never to mention the salary when writing the letter. This differs from the information the teacher should share with the administration. This could always be interpreted negatively and could leave a negative impression.

Teacher resignation letter due to personal reasons Sample

If the teacher decides to leave their job because of some personal reason, it’s up to the teacher to mention the reason in the letter. The sample for resignation letter due to personal reasons is given below:

personal reasons

Teacher resignation letter due to marriage Sample

Below is a sample of how to write a resignation letter due to marriage:


Teacher resignation letter due to new opportunities

If the teacher resigns due to a new job opportunity, they must be grateful to the existing employers and the institute for providing them with opportunities. The teacher shouldn’t discuss the salary package offered at the new job.

Sample 1:

sample 1

Teacher Resignation Letter Sample :

The following example is if the teacher wants to explore other new options and advancements in their education:


New Opportunities

Teacher resignation letter due to maternity Sample

Following is a sample of a teacher’s resignation letter due to maternity:


Teacher resignation letter because of health issues Sample

Following is the sample for writing a resignation letter if the teacher has health problems.

health issues

Sample 2:

heakth issues 2

Teacher resignation letter in which the teacher has to leave immediately Sample 

Following is a sample of what to write in a resignation letter if the teacher has to leave immediately:

Sample 1

Immidiately 1


Sample 2:

Immidiately 2


Writing a letter when leaving your job can be challenging but inevitable as a teacher. Whether the teacher wants to explore new opportunities or has personal reasons, that make it hard to continue the job, the teacher should write a resignation letter to the point, shot and concise, and respectfully convey the message.

Related Posts

Leave a Comment

The reCAPTCHA verification period has expired. Please reload the page.

Gulf’s #1 Tech Resource for Entrepreneurs and Startup Founders 


Follow Us

This site is owned and operated by 786 Outsource, a limited liability company headquartered in England, United Kingdom

Copyright © 2023 786 Outsource Ltd